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How the subscription works?
Most cities plants don’t have the internal information
technology resources to allocate for this function. Document
indexing is based on a CD or DVD subscription. A download
location of the document to be indexed can be provided; or mail
us a hard copy of the CD/DVD containing the documents. Nothing
more is required. We create the new media with indexing enabled
for all provided documents. Every three months the process is
repeated so the indexing for all documents is always updated at
regular increments.
How the product works?
The
supplied CD or DVD includes a search form, similar to the search
engines on the internet. Search can be performed based on simple
text query or customizable conditional query. The results
display also in a similar manner as a web search engine. Text
description from within the document, title and a hyperlink to
open the desired document are provided. Document indexing is
effective, reliable, and very easy to use.
What are the benefits of using
document indexing service?
· Lightning
fast speed for document retrieval
·
Redistributable media
· CD or DVD
ready
· Network
ready, can run from any network
· Web server
ready, can run from any web server
· Advanced
search page allows users to perform advanced searches
· Sort text
description that matches the query from within the document
· No software
burden or license required
· Search result
page formatting is fully configurable
· Boolean and
wildcard search provisions
· Indexes,
Acrobat (pdf), Word (doc, rtf), Excel (xls) and PowerPoint (ppt)
all HTML and Text formats
· Easy to use,
one button operation from start to finish!
· Low monthly
or yearly fee
How can city hall departments utilize
document indexing?
Document indexing and management is a necessity not a luxury.
All documents that collect over time such as meetings and
agendas, reports, lab analysis results, memos, report
calculations, PDF manuals, HTML reference pages, and procedures,
to name a few, are compiled in large numbers and usually reside
in different locations. Cityhallsoftware.com aims to provide
tools to help locate documents from multiple locations, localize
documents on a central location, and index them for instant
query retrieval. Document indexing for the local government
industry is an essential function and can add to the enhancement
of any city's operations with minimal expense and effort.
How many documents can be indexed on
one CD/DVD?
The
amount of documents that can be indexed varies based on the size
of each individual document. Typically an average word or excel
document is 100Kb. This means that a single CD could contain up
to approximately 7,000 documents and a DVD approximately 42,000
documents. For plants that are required to index larger amounts
of documents, cityhallsoftware.com provides a substantial
discount on multiple subscriptions.
How much does it costs?
Document indexing comes in two subscription services
CD $ 59.00 monthly or $599.00 a year
DVD
$ 159.00 monthly or $1,499.00 a year
Buy
a three-year subscription for $1,799.00 and receive a Search Pro
unlimited user license free. Locate documents anywhere.
Document indexing and management made easy and affordable!
Contact us to place an order | 
